Is the service GDPR compliant?

Yes, if the server is deployed in Europe (Germany, Austria, Netherlands). Data does not leave the EU. For a fully closed loop — even the LLM runs locally.

How much does implementation cost?

Implementation from $500 one-time. Support from $50 per month. Infrastructure (server + LLM) approximately $20–50 per month, paid directly to the provider by the client.

Is it safe to upload confidential documents?

Yes. AskYourDocs is deployed on your server. Unlike ChatGPT or Notion AI — your documents are not transmitted to anyone outside. You fully control where the data is stored.

What if OpenAI raises prices or shuts down the API?

You simply switch to another LLM provider or a local model Ollama. It is one setting in the configuration. Your documents and knowledge base remain untouched.

AI Document Assistant for Business | GDPR

Sound familiar?

Documents exist — impossible to find

Contracts, catalogs, regulations, price lists scattered across dozens of folders and files. Finding the right clause takes 20–30 minutes.

Manager as a human search engine

Up to 3 hours a day an employee answers questions that are already in your documents. Instead of sales — manual information lookup.

New hires — weeks to onboard

A newcomer gets a folder with 50 PDFs and spends a week figuring things out alone. Training drags on, mistakes are inevitable.

It's not a chatbot. It's a corporate knowledge base.

Regular chatbots (Tidio, ManyChat, etc.) only answer questions you've pre-written manually. If a customer asks something else — the bot is silent or says "I don't know". AskYourDocs reads all your real documents and answers any question — even ones you didn't anticipate.

	Regular chatbot	AskYourDocs
Answer source	Pre-written phrases	Your real documents
Number of questions	20–50 anticipated	Unlimited
New customer question	"I don't know"	Finds the answer in documents
Knowledge base size	Fixed list	Up to 1000+ files
Updating the base	Edit each answer manually	Replace document — updated
Target audience	Small business with simple FAQ	Companies with large documentation

If you have 30 typical questions — a regular chatbot for $20/mo will do. If you have hundreds of documents and customers can ask anything — that's AskYourDocs.

Your data never leaves your server. Ever.

OpenAI FileSearch, Notion AI, ChatGPT — all these services store your documents and queries on their servers in the US. For healthcare, legal and finance in Europe, this is a legal issue. For any business — it's a risk. AskYourDocs is deployed entirely on your infrastructure. We don't see your documents. Nobody does.

Fully closed loop

Database, documents and AI model (Ollama) — all on your server. No request ever leaves for the internet.

For: law firms, healthcare, government, enterprises with trade secrets.

Hybrid protection

Documents and knowledge base — on your server. LLM is external but receives only text fragments without file names or metadata.

Balance between answer quality and data security.

Multi-vendor flexibility

Today OpenAI, tomorrow — Mistral, Llama or another model. Change one setting — the service works with a new provider.

No dependency on any single vendor or their pricing.

	OpenAI FileSearch	Notion AI	AskYourDocs
Where data is stored	OpenAI servers (US)	Notion servers (US)	Your server
GDPR	Problematic	Problematic	Full compliance
Closed loop	Impossible	Impossible	Yes
LLM choice	OpenAI only	Their own only	Any
Vendor lock-in	Full	Full	None
Customization	Limited	Limited	Full
Admin panel

"After deployment, I as a developer have no access to your database and documents. You get full control — along with instructions and administrator access."

Who is it for

Legal & accounting firms

Hundreds of contracts, regulations, templates. A lawyer or client asks — gets an accurate answer with a source reference. Save 2–3 hours daily.

Multi-specialty medical centers

10+ departments, each with its own protocols. Patient asks — bot answers from your protocol. Medical data stays with you.

Distributors & manufacturers

Catalog of 500+ items, technical specs, dealer terms, certificates. Manager instantly finds the right specification during a call.

Franchises & chains

Work standards, training materials, regulations for all locations. New franchisees or employees get answers instantly.

Three steps from documents to answers

Technically simple — immediate results

Upload documents

Through the admin panel, add PDF, DOCX, CSV, Excel — any number. The service automatically parses structure and indexes content.

AI analyzes and remembers

Hybrid search — by meaning and keywords simultaneously. Finds the exact answer even if the question is worded differently than in the document.

Clients and employees get answers

Through a chat widget on your website or as an internal tool. Answer — in seconds, with a source reference.

Supported formats: PDF · DOCX · TXT · Markdown · HTML · CSV · ZIP archives

Turnkey deployment — no IT department needed

You don't deal with the technical side. I set up everything from start to finish and hand over a ready solution with full access.

Choose security level

Together we determine what level of isolation your business needs — closed loop, hybrid or multi-vendor.

Server deployment

I deploy the service on your VPS or cloud server in the right region. For GDPR compliance — server in Europe.

Document upload

We upload your documents, set up collections by type (FAQ, price lists, contracts, regulations).

AI customization for your business

Response tone, language, behavior rules, what to do when the answer is not in the documents.

Handover and training

You get full admin access, simple instructions and a video on how to manage the service independently.

Transparent pricing with no surprises

Deployment

from €1,500 (one-time)

Server and security level setup

Document upload and indexing

AI customization for your industry

Chat widget integration on your site

Full admin access and instructions

Support

from €120/mo (optional)

Document updates and additions

Service monitoring

Consultations and minor adjustments

Priority response within 4 hours

Infrastructure cost (server + LLM) — approximately €20–50/mo depending on security level, paid directly to the provider by the client. No hidden fees.

Similar enterprise RAG solutions in Europe cost from €2,000 to €10,000 for deployment, not including licenses.

What Our Clients Say

Reviews from companies that implemented AskYourDocs

Валерій Пугач ★ ★ ★ ★ ★

Спочатку думав, що така система коштуватиме значно дорожче, але ціна виявилася цілком адекватною. З налаштуванням були питання, бо раніше з такими речами не працював. Написав у підтримку — мені швидко пояснили, що і як зробити, тому розібрався без особливих проблем. Найбільше подобається, що бот відповідає клієнтам у будь-який час. Раніше, якщо людина писала ввечері або коли я був зайнятий, відповідь могла затриматися. Зараз клієнти одразу отримують інформацію про товари та ціни, і це дійсно зручно. За останній час помітив, що звернень стало більше, та й оформлених замовлень теж. Не знаю, чи це заслуга лише бота, але він точно допоміг не втрачати клієнтів. Дякую за підтримку .

01.07.2026

David ★ ★ ★ ★ ★

We ordered this for our firm — around 10,000 contracts, half of them old scans, not text files. Because of that the timeline slipped a bit — had to recognize the text from the scans first, which took some time. Vadim explained everything honestly, didn't drag things out, was always reachable on Telegram. In the end everything works great, the bot finds the right clauses in seconds. And the price is way cheaper than competitors on the market. Just one thing — if you have scans instead of digital documents, leave some extra time in your schedule.

27.06.2026

All Reviews

Frequently asked questions

OpenAI FileSearch stores your documents on OpenAI servers in the US. AskYourDocs is deployed on your server — your data never leaves. It also supports any LLM, not just OpenAI, and has a full admin panel with analytics.

For a small FAQ, a regular chatbot is enough — I can help with that as a separate service. AskYourDocs is designed for companies with large or complex documentation where a regular bot falls short.

Yes, if the server is deployed in Europe (Germany, Austria, Netherlands). Data doesn't leave the EU. For a fully closed loop — even the LLM runs locally.

From 1 to 3 business days depending on the volume of documents and level of customization.

Upload the new file through the admin panel — answers update automatically. No restart, no involvement from me.

Yes, this is one of the most common use cases. Employees use the chat to search internal regulations, standards and documents — instead of calling colleagues or managers.

You simply switch to another LLM provider or a local model (Ollama). It's one setting in the configuration. Your documents and knowledge base remain untouched.

AI Assistant for Your Business Documents
Answers in seconds — data stays on your server